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Arlington Historical Magazine
Guidelines for Authors
The following guidelines have been prepared by the editor to help authors in the preparation of their copy. If this style is used consistently, it will greatly facilitate the editorial process. Any questions should be addressed to the Editor:Karl VanNewkirk 1116 North Rochester Street Arlington, Virginia 22205 Tel 703-536-5916, KarlVanNewkirk@comcast.net
1. Softcopy (e-mail or computer floppy disk) submission is preferred. Most formats can be accommodated; you may contact the editor to confirm computer and software compatibility before submission. An accompanying hardcopy printout would be convenient, but is not necessary, particularly if submission is via e-mail.
2. If submission in typewritten format is necessary, manuscripts should be typed double-spaced on 8-1/2 x 11 inch paper. Endnotes should also be double-spaced. A duplicate copy should be retained by the author.
1. All material within quotations should be carefully verified; this includes both spelling and punctuation. When the original spelling is incorrect by modern standards, the note “sic” may be inserted within brackets to indicate that the error is in the original, and is not the author’s.
2. Endnotes should be numbered in sequence and placed at the end of the manuscript.
3. Abbreviations may be used in endnotes, but are discouraged in the text. When in doubt, spell it out.
4. Numbers less than 21, or that can be written as a single word (e.g., “eighty,” but not “eighty-one”), should normally be spelled out except in a street address. Exceptions: a number that begins a sentence should always be spelled out; all numbers referring to the same or similar things, and within the same paragraph, should be written alike.
5. Words such as street, road, and avenue should be spelled out. In Arlington, when writing the name of a named street, the word South or North precedes the name; it follows the name of numbered streets. Thus:
1116 North Rochester Street, but
5945 10th Road, North
6. Style and endnote practices essentially follow those found in the Harbrace College Handbook (Harcourt, Brace and Company), in William Strunk Jr. and E. B. White, The Elements of Style (Macmillan), and in Words into Type (Prentice-Hall). In matters of spelling and capitalization, the Arlington Historical Society Magazine relies primarily on Webster’s New World Dictionary.
1. Endnotes may be used to identify sources, to acknowledge borrowed material, to present explanatory or supplementary information, or for cross reference to other parts of the article. All endnotes, of whatever kind, should be arranged in a single series.
2. First citations of books or articles should include the full name of the author (not inverted) and the full title, both taken from the title page; publication data in parentheses; volume (if applicable) and page references. Examples of citations from a book, an article within an edited book, and a journal article are (in typewritten format):
1. Eleanor Lee Templeman, Arlington Heritage: Vignettes of a Virginia County (Arlington: The Author, 1959), pp. 152-153.
2. J.F.P. Hopkins, “Geographical and Navigational Literature,” in Religion, Learning and Science in the Abbasid Period, M.J.L. Young, J.D. Latham, and R.B. Serjeant, eds. (Cambridge: Cambridge University Press, 1990), p. 325.
3. John W McElroy, “The Ocean Navigation of Columbus on his First Voyage,” The American Neptune, Vol. I, No. 3, July 1949, pp. 229, 240.
The same citations in printed format would be:
1Eleanor Lee Templeman, Arlington Heritage: Vignettes of a Virginia County (Arlington: The Author, 1959), pp. 152-153.
2J.F.P. Hopkins, “Geographical and Navigational Literature,” in Religion, Learning and Science in the Abbasid Period, M.J.L. Young, J.D. Latham, and R.B. Serjeant, eds. (Cambridge: Cambridge University Press, 1990), p. 325.
3John W McElroy, “The Ocean Navigation of Columbus on his First Voyage,” The American Neptune, Vol. I, No. 3, July 1949, pp. 229, 240.
3. For subsequent citations from the same reference, the Magazine does not use op. cit, loc. cit., or other such abbreviations (except ibid.). Instead, a shortened author/title form is used after the first full reference has been given in an earlier note. For example (printed format):
5Templeman, Arlington Heritage, p. 90.
4. The abbreviation ibid. is used when reference is made to the same work referred to in the immediately preceding endnote. If the reference is to the same page in that work, ibid. alone is used. If the reference is to the same work but a different page, ibid. is followed by the appropriate page numbers:
6Ibid., pp. 174-185.
5. The numbered endnotes should be preceded by a brief paragraph containing biographical information on the author; an explanation of why the article was written and/or acknowledgment of assistance may also be included.
1. Illustrations are encouraged wherever appropriate. “A picture is worth a thousand words.”
2. Photographic material should be submitted as glossy prints. Scanned (digital) images are also acceptable; please contact the editor to discuss image format and pixel density. Photocopies will not normally reproduce well; please contact the editor if such copies are all that is available.
3. Sketches or line art should be in black ink on white paper, with lettering large enough to be legible after reduction.
4. Maps and map extracts should be checked carefully to ensure that they are legible, that they are annotated appropriately to draw the reader’s attention to the pertinent parts, and that a north arrow is added if the map is not oriented with north at the top.
5. Copy for captions should be typed on separate pages. Also include “credit” information, with the name of the photographer or the institution from which the picture was obtained.
1. All submissions will be evaluated by an editorial review board, which will make recommendations as to the suitability of the article for publication in the Magazine, and/or corrections, additions, or omissions from the text.
2. The editor will, in his own judgment, make minor spelling, punctuation, grammar, and format corrections to the text and endnotes. The editor will NOT make corrections to errors of fact, although he may draw these to the author’s attention. Corrections to errors of fact are the responsibility of the author.
3. Submission of an article for publication implies concurrence on the part of the author with these procedures.